Medical Record and Document Management

About Us

Scan and Collate are a limited company who commenced trading in September 2007. We are  specialists in the digital reproduction of medical records into a secure and easily accessible format. We can also provide advice and solutions to any data and document management issues.

Our Services


    -   GP Services

    -   Record Archiving

    -   Secure Data Transfer

    -   Digital Reproduction

    -   Onsite Scanning

    -   Storeage Solutions

We have over 40 years combined experience in medical record and document management, and have worked as agents on behalf of the DTI for the MAP project, dealing with the Miners Compensation Scheme.

Our responsibilities for this project, which was the largest compensation scheme in the world, included the collection and return of records within a set time parameter. Preparation and scanning of medical and DWP records, to provide a high quality digital file, and reconstitution of the records to their original condition. We have extensive experience of dealing with all aspects of paper files, many of which are poor quality, exceeding 80 years in age.

We provide services to GP’s and Hospitals throughout the UK and have worked with Local Health Boards in South Wales.

   Concerned about posting or  transfering sensitive information?

We can provide a solution to the issues of having to send unsecure, confidential information by post, courier or email.

With the increase in penalties recenly introduced by the ICO for breaches in Data Protection, we can help you protect your company and you clients by providing an on-site service to digitally reproduce and encrypt your paper records and computer images.

If you have frequent requests to copy and send confidential information to a third parties you will benefit from our service.

Contact Us

Customer Comments


“The  service has become a valued part of our business regime”

“An excellent service all round. We wish we  had it sooner”

“Very  Professional”

“Excellent communication and responsiveness  to any requests.”

Excellent & Worthwhile”

“We  can plan the process well as we know when

records will be scanned each month”

Scan and Collate Ltd - The Innovation Centre, Festival Drive, Ebbw Vale, NP23 8XA